by James A. Bacon
The process for selecting the Board of Visitors secretary at the University of Virginia might seem arcane to outsiders, but it consumed the attention of board members briefly Friday before everyone agreed to table discussion until the regularly scheduled meeting in September.
According to the Board manual, the secretary preserves documents, prepares the minutes, keeps the official Seal of the University in safe custody, and assists the Board in “the discharge of its official duties.” The secretary has little formal power but plays a key role in communicating information to board members.
And therein lies the problem. The secretary (currently Susan Harris) reports to the president (Jim Ryan). Several members of the Board are frustrated by their inability to get answers from the Ryan administration. Requests for information are frequently blown off as too troublesome and time-consuming for overworked administrators to waste their time on.
Generally speaking, one way in which university presidents control their boards is to manipulate the information presented to them. Such is certainly the case with UVA. Thus, the disagreement over who picks the secretary for their four-year terms is at heart a struggle over access to information.
Rector Robert Hardie brought the issue to the Board’s attention, referring to a proposal by an unnamed board member to change the existing selection process — the president and rector nominate an individual “in concurrence,” and the Board votes its approval — to one in which any board member could nominate someone. The Executive Committee had discussed the idea, Hardie said, and the seven members unanimously opposed it in a straw poll.
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